Objective

GSISOA recognizes the importance of protecting the privacy, confidentiality and integrity of information entrusted to it by members and users.

Information Collected

Membership Information

The Association may collect:

• Name
• Designation
• Office/Region/Unit
• Employee Identification Number
• Email Address
• Mobile Number
• Membership Category
• Membership Status
• Date of Joining
• Other information required under the Constitution and Bye-laws

Subscription and Transaction Information

• Subscription details
• Transaction reference number
• Date of payment
• Amount paid
• Payment status
• Accounting records

Technical Information

• IP address
• Browser information
• Device information
• Login records
• Website usage information
• System-generated logs

Purpose of Collection

Information may be used solely for:

• Membership administration;
• Verification of eligibility;
• Maintenance of membership records;
• Collection and reconciliation of subscriptions;
• Communication of official notices;
• Conduct of elections and democratic processes;
• Audit and financial accountability;
• Website administration and security;
• Compliance with legal requirements;
• Other legitimate Association purposes.

Personal information shall not be used for commercial advertising, marketing or unrelated activities.

Disclosure of Information

Information may be disclosed only:

• To authorized office bearers;
• To approved payment gateway providers;
• To technical service providers operating under confidentiality obligations;
• Pursuant to lawful directions of courts or statutory authorities;
• As otherwise required by law.

GSISOA shall not sell, rent, trade or commercially exploit personal information.

Data Security

The Association shall adopt reasonable administrative, organizational and technical safeguards for protection of information.

No electronic system can provide an absolute guarantee against all cyber-security risks and users acknowledge this limitation.

Retention of Records

Records may be retained for administrative, audit, legal, financial, historical and institutional purposes.

Rights of Members

Members may request:

• Correction of inaccurate information;
• Updating of records;
• Clarification regarding information maintained by the Association.

Such requests shall be addressed to the General Secretary.

External Links

GSISOA shall not be responsible for content, privacy practices or security arrangements of external websites linked through the portal.